PPIP allows you to continue using all your existing data created in PPIP v2 in version 3. Follow these steps:
Make backups of both your version 2 data and your version 3 data (if you have already entered any data).
In PPIP v2: To open the Backup function, select File | Backup all data from the Main menu. Click on the Browse button to select the folder to which you want to write the backup file, and to supply a name for the file. You can name the file anything you want, but make sure you use a descriptive name. After you have named the file, click on the Start backup button. Once the process is complete, click on the Close button to close the window.
Export version 2 data
In PPIP v2: To open the PPIP data export wizard, select File | Export data | Export as PPIP data file from the Main menu. Use the Next button to proceed through all the necessary steps. You will have to go through the following pages:
- Welcome to the PPIP data export wizard
- Select the data to export – A list of all your Data Sets is displayed. Click on the Data Set you want to transfer to PPIP v3.
- Select export method – If there are Data Sets below the selected Data Set in your Data Pyramid, you must indicate whether you want to include these lower level Data Sets in the exported data file. (If no lower levels exist, some options will be unavailable.) Choose one of the following:
– Export only data from the selected unit – The wizard will not include any data other than for the selected Data Set. No lower levels will be included.
– Include lower levels – keep different units’ data separate – Data from all the Data Sets below the selected Data Set will be included in the new data file, and the part of the Data Pyramid reflected in the selection will be carried over to the exported file. This means that when you import the file to PPIP v3, you will see all the Data Sets separately, and can import one or more of them.
– Include lower levels – merge data under the selected unit’s name – Data from all the Data Sets below the selected Data Set will be included in the new data file, but the data originally entered for the lower level Data Sets will be included as if it originated at the selected Data Set. This means that when you import the data you will see only the selected Data Set, and will import all the data as a single Data Set.
- Select data to export – Use the check boxes to indicate which part(s) of the data file you want to export. You can export Total births, Perinatal deaths and Maternal deaths. You can also export all data, or only data for selected dates. If you want to enter specific dates, select the Selected dates radio buttons, then use the drop-down lists and spin boxes to define the dates.
- Select folder for new data file – You now have to name the file you want to create, and indicate where you want to save it. Click on the Select folder button and navigate to the folder to which you want to save the file. Enter the name of the new file in the File name entry box, using the extension .tps. (If you do not enter the extension, the wizard will supply it.)
- Confirm export setup – Click on the Export button to start the process.
Follow this process to export all the data you want to use in PPIP v3.
Import the data
In PPIP v3: Import all the data you want to use. Click on the Export or Import Data button on the Manage Data shortcut tab, and then select Import Data on the drop-down menu, or select Manage Data | Import PPIP data file on the Main Menu. The PPIP data import Wizard will open to guide you through the import process. Loop at the Help file for detailed information about this wizard.
Note: The first thing the Wizard will ask you is to identify the exported file you want to use. In this step, it is important to:
1) Click on the … button to open the Select import file browser window.
2) Navigate to the folder which contains the exported file.
3) Select the export file version. Select PPIP v2 data files from the drop-down list at the bottom right. The browser window will only show you PPIP v2 data files with the extension .tps.
4) Highlight the file you exported in PPIP v2 by clicking on it. The file name will now appear in the File name box.
5) Click on the Open button.
Set up your Data Pyramids
Remember that the structure of the Data Pyramid you used in PPIP v2 is not transferred when you import the Data Sets. In PPIP v3 you can set up an unlimited number of Data Pyramids. Look at the Help file for detailed information about managing your data.