PPIP v3 still has the same basic functions:
- Data entry
- Data analysis
- Data backup
- Data sharing
Once you are familiar with the following changes, you will easily find all the functions you were used to in PPIP v2:
New: Shortcut tabs
Most of the time you spend working with PPIP, you will be using the first two functions listed above, i.e. you will either be managing data (entering new data, updating or deleting existing data, or importing and exporting data), or analysing data. The basic user interface now divides PPIP into two separate functional parts (referred to as the Manage Data shortcut tab and the Analyse Data shortcut tab), each providing you with a selection of shortcut buttons to make it easy to access the functions you use most often.
Use the tab buttons on the left (Manage Data and Analyse Data) to switch between the two tabs.
Updated: Data Pyramids
In PPIP v2 you were able to arrange your Data Sets in a single Data Pyramid. PPIP v3 now allows you to create an infinite number of Data Pyramids, and then to select the Data Pyramid you want to use when you perform a data analysis.
New: Data analysis setup bar
In PPIP v2 you could set up default data to include in data analyses by opening the Default data analysis dates window. You were allowed to define default dates, and to indicate whether only the selected Data Set’s data should be included, or all levels below it in the Data Pyramid. You had to reopen this window each time you wanted to change the defaults.
In PPIP v3 these defaults are more accessible. When you open the Analyse Data shortcut tab, the Data Analysis Setup Bar will automatically open below the Shortcut Tab, and will remain open for as long as you are performing any data analysis.
This bar now allows you to select the data you want to include in all data analysis windows you will open. You must indicate…
- The Data Pyramid you want to use. (The first time you run PPIP the first Data Pyramid, in alphabetic order, will be used by default. After that PPIP will default to the previously selected Data Pyramid.)
- The Data Set in the selected Data Pyramid you want to use as highest level. (The first time you use a specific Data Pyramid, PPIP will default to the highest level Data Set in this Data Pyramid. After that, for as long as you are using the same Data Pyramid, the previously selected Data Set will be used by default.)
- Whether you want to include lower level Data Sets in your data analysis, or just data from the selected Data Set. (If there are no lower level Data Sets below the selected Data Set, PPIP will default to “Use data from the selected Data Set only”, and this option will be disabled.)
- Dates you want to include. If you do not select any dates, PPIP will include all available dates as soon as you open the first data analysis window. You can also include all dates by clicking on the All dates button.
- Whether you want to use detailed perinatal death data or total monthly data for calculations. Note: This is relevant for some data analyses (e.g. calculating perinatal mortality indicators), but is not used for others (e.g. causes of perinatal death).
When you have opened a number of data analysis windows, you can change the analysis defaults listed above, and then use the Redo all button to update all open data analysis windows, using the new settings, or you can update only the active (visible) data analysis window with the Redo top button.
The Close all button will close all open data analysis windows.
When you change to the Manage Data shortcut tab, all data analysis windows, as well as the Data analysis setup bar will close.
New: Menu buttons
A number of shortcut buttons display a small black triangle in the right bottom corner. A triangle indicates that the specific button reveals a drop-down menu when you click on it, from which you can then select a specific function. If you do not want to select one of the options on the drop-down menu, simply click anywhere outside of the menu to close it.
Updated: Data analysis reports
In PPIP v2 each data analysis window displayed its own printing and Excel export buttons. PPIP v3 now presents a single set of reporting buttons on the Analyse Data shortcut tab. These buttons allow you to print a report, write the data to a PDF file, write the data to a MS Word file, and to write the data to a MS Excel file. If you have opened more than one data analysis window, the top (visible) data analysis will be reported.
Note: You can also access these reporting functions from the File menu, where you can also preview the report before printing it.
Updated: Data import
The PPIP data import Wizard still guides you through the process when you import data, similar to PPIP v2. Three important changes have been made:
- You can now import more than one Data Set at a time,
- As PPIP v3 now allows you to set up more than one Data Pyramid, you don’t position a Data Set in a Data Pyramid when you import it. After importing a new Data Set, you have to position it in your Data Pyramids, and
- You can now change the name of a Data set, or select to which existing Data Set you want to add the data when you import data.
New: Custom report
PPIP v3 allows you to create a MS Word document as a template which then controls data analysis, and writes this data to specific places in your document. This means that you can distribute a template to other users, and with the click of a single button they can perform a data analysis, using their own data, and produce the same customised report.
Unchanged: PPIP licence
You still need a licence to use PPIP. You will have to apply for and enter a new licence.
Unchanged: Data Backup
It is still important to create regular data backups. As was the case in PPIP v2, an automated backup procedure is available. The Backup Data button is available on both Shortcut Tabs, and from the File menu.